process is designed to minimize effort by key school and
It is necessary that
have a district interface for the contract and a school interface for each school included in the contract.
Each principal is responsible for all names on their campus and principals are
the busiest, most interrupt driven, people on the planet. For that reason it is wise to have an assistant
principal assigned to work with the project. The school person assigned is normally a member
of the security team for the school.
Initial District Inputs
the Architectural drawings for the site and the major
buildings at a school to
is the first step. This
may be done before the contract, but it must be done before
begins work on a school. The characteristics
of these drawings establishes the final
price for the school as well as setting the process for
to begin the school. In some cases the drawings may be in vector PDF, bit-mapped PDF,
paper, or may not be available. It is these characteristics that will determine
your level of discount for each school. When we receive the drawings we will tell
you your level of discount.
Assembling these drawings and/or files does require effort on the part of the district
Initial School Inputs
What we need initially from the school is their room number map
and their evacuation map. The room numbers
and evacuation routes will become part of the delivered
In addition to the maps
needs to be told how to:
The first two of these need to be completed before
Jabis starts. The
names and numbers can be handwritten on copies
or obtained by a phone conversation with the school
contact. The remainder can be obtained on the visit.
- name and number the buildings on the campus,
- name the modules and wings in buildings for the print modules
- number the entrances to the buildings,
- number the walks on campus,
- number the vehicle entrances to the campus,
- number the access points to the campus (if applicable),
- number the unnumbered rooms on campus, and
- number the unnumbered halls on campus.
The numbers on the room drawing from the school are always used. The unnumbered rooms near
a numbered room may have an "a" or "b" attached to their name to show they are different rooms
near the numbered room. Minor buildings, portables, sheds, concession stands, etc., can have
their names and numbers be defined when
visits the site.
Preparation for Site Visit
With full awareness that there may be errors in the drawings they were given,
will complete the preliminary site and floor plan drawings naming and numbering them
as agreed upon. When this is complete a meeting will be scheduled with the school to
schedule a site visit. The purpose of the visit is to provide an update on what has been
already done and to gather the material to complete the project.
The main goal of the site visit is to
review the progress to date, to resolve open issues, and for
to walk the site to gather/correct data, and to take the photographs.
minimizes district and school personel
time to recieve all of the data needed on the delivered product. Most of the remaining
data is transfered to
orally or by pointing. This saves huge amounts of labor compared to a formal transmittal.
Copies of the work to date are shown and given to the district and school contacts.
desires that any desired changes in the preliminary drawings be communicated in a day or two.
Data obtained in meetings
At this time there is a meeting with the plumber to determine the locations of the gas lines.
The information can be transfered by plumbing drawings, marking them on an existing drawing, or by showing
JABIS personel where the gas lines are during the site tour. Any
other known hazzards to be shown on the drawings should be communicated at this time.
Issues that are resolved with the school interface at this time include the locations, on
a site tour or a drawing,
of the Incident command center, media gathering center, family reunification center,
equipment gathering area, bus evactuation area, and the student evacuation areas.
The name and number for any new stuctures on the campus get defined. The door codes
showing open, card access, exit only, and facilities (dead bolt) get defined.
If phone numbers are to be shown in the rooms, then an excel phone list showning the phone numbers and rooms
is required. Visiting with the nurse allows us to obtain the locations of the defribulators, first aid kits,
fire blankets, etc.
Walk the site and buildings
Usually over 90% of the time on a site visit is spent walking the site and buildings.
When we are on site we comply with all district policies. When we are in the buildings, we prefer
to be accompanied. There are many things that can be done in buildings during school hours without disrupting
classes. However, the photographing of classrooms and halls is always done before or after school.
JABIS personel will walk the site and verify that all buildings,
walks, and drives are correctly located. Any new items will be noted. At this time
JABIS personel will obtain the location, type, and height of fences.
The gates will be located and a photograph will be taken of each fence.
Facilities and JABIS personel
will then walk the site and the buildings. This is normally takes less than a hour's time for the facility person and
transfers the facility data required. The gas, electrical, water, and fire sprinkler cut offs
will be identified and photographed. The fire department water connections will be located. The intrusion alarm
panel, fire alarm panel, cental power, master key, video camera and video monitors will be located and photographed.
The Mechanical, electrical, storage and IDF rooms will be identified and photographed.
JABIS personel will then walk the buildings with custodial staff that has
keys to almost all rooms. During these walks the locations of the doors, the door openings, the room numbers, and
the access condition for the external doors will be verified. The locations of the video cameras and monitors
will be confirmed. The locations of the fire extinguishers, alarm pulls, defribulators, first aid kits, and fire
blankets will be noted. The types of rooms will be noted: special education, science, computer labs, nurse's station,
custodial rooms, faculty, boys and girls rest rooms, lounges, work rooms, conference rooms,
book rooms, offices and storage areas.
All of the rooms and halls will be photographed.
JABIS will take all of the material back to Austin and upgrade the preliminary
plans with all of the information obtained on the trip. The photographs will be converted to final form
with the proper names. The phone numbers will be placed in the rooms. The names will be added to the drawings.
Any new items will be added, and anything that was to be corrected will be corrected. The various icons will be
added to the drawings. Anything missing that can be obtained by phone or e-mail will be obtained
by phone or e-mail.
If we feel the drawings are incomplete, we will schedule another visit to gather the necessary data.
If we feel the drawings are complete, we will schedule a trip for delivery and training.